Privacy Policy

Updated July 2022

Key Principles

  • We will never sell your data or share it with third parties unless necessary for fundraising operations, legal/contractual obligations
  • Data security is prioritized with limited retention periods

1. Important Information and Who We Are

Controller: Race Nation UK (Company BR017807)

Contact: [email protected] | 0203 750 9555 | Sussex Innovation Centre, Brighton

Policy updates will be communicated. You must inform us of any changes to your personal data. We are not responsible for privacy practices of external sites.

2. Data We Collect About You

Categories of Data Collected:

  • Contact: Addresses, social media, phone
  • Financial: Bank/Stripe details
  • Transaction: Payment records
  • Technical: IP addresses, device info
  • Profile: User accounts, preferences
  • Usage: Website behavior
  • Marketing: Communication preferences

Aggregated data (non-identifiable) may be used without additional consent.

3. How We Collect Your Data

  • Direct: Forms, accounts, surveys
  • Automated: Cookies, server logs (see Cookie Policy)
  • Third Parties: Analytics providers, tax authorities

4. How We Use Your Data

Legal Bases:

  • Contract performance
  • Legitimate interests (e.g., fraud prevention)
  • Legal obligations

Use Cases:

  • Registering accounts
  • Processing payments
  • Providing event/fundraising services
  • Marketing (with opt-in consents)

Marketing Controls: Opt-out links provided in all communications. Third-party marketing requires express consent.

5. Data Disclosures

May share with: Event organizers, Service providers (technical/logistics), Legal entities (HMRC, regulatory bodies). Third parties must adhere to strict data security standards.

6. International Transfers

Most data stays within the EEA. Data shared with non-EEA providers (e.g., Stripe) must comply with EU-U.S. Privacy Shield and Adequacy decisions by the European Commission.

7. Data Security

  • ISO 27001/SOC II certified providers
  • Access limited to authorized personnel
  • Breach notification obligations

8. Data Retention

  • Minimum of 6 years for tax/audit records
  • Anonymization for research/statistical purposes

9. Your Legal Rights

You can:

  • ✅ Request data access/correction/deletion
  • ✅ Object to processing
  • ✅ Request data portability
  • ✅ Withdraw consent
  • ✅ Limit processing

Note: We may refuse erasure for legal obligations.

10. Cookie Policy

Cookie Types:

  • Strictly Necessary: Login functionality
  • Analytics: Google Analytics (usage tracking)
  • Functionality: Personalization preferences
  • Targeting: Interest-based advertising

Browser settings allow blocking/refusing cookies. No cookies are essential for site access.